Understanding Computerization and 9 Benefits in Accounting

Financial or accounting records were carried out manually until the 1980s. When computer technology and software that emerged were easy to use, accurate and reliable, slowly financial writing with manual systems began to be abandoned. Now, computerization has become a solution for accounting records. The following is a more complete explanation.

Understanding Computerization

Computerization is a change in the mechanism of data processing from manual to automatic using computer media. The function of the computer is as a human tool that can facilitate and make every human job effective.

According to Nana Mulyana (2004), computerization is an electronic system that works automatically to process data precisely, quickly and accurately as well as receive, store data and produce information based on instructions or programs provided.

Computerized accounting itself is the use of computers and accounting software to record, store and analyze financial data. A computerized accounting system brings many advantages that are not available for analog accounting systems.

Computers as a technology medium run applications that are used to process accounting transactions and produce financial statements of a company.

9 Benefits of Computerized Accounting

1. Accuracy
This accounting system is designed to match the smallest details. Once the data is entered into the system, all calculations, including additions and subtractions are done automatically by the software so as to guarantee the accuracy of the numbers because nothing is processed and recorded twice. All data obtained from the beginning of recording.

2. Automation
Because all calculations are handled by software, computerized accounting eliminates many of the time-consuming processes associated with manual accounting. For example, once the stock of goods is issued and registered, the invoice will be processed automatically making accounting records more efficient.

3. Data Access
By using accounting software, it’s easier for different individuals to access accounting data outside the office, safely. This is especially true if online accounting solutions are used.

4. Reliability or Reliability
Because the calculations are very accurate, financial reports prepared by computers are very reliable and can be accessed quickly because they use systematic calculation tools.

5. Has a Calculation Scale
As your company grows, the amount of accounting needed not only increases but becomes more complex. With computerization, everything is maintained because sorting data using computerized accounting is easier than filtering a number of documents one by one.

6. Speed
By using computerized accounting, the entire account creation process is faster. Once data is input, various reports can be generated directly as easily as pressing the desired button. A manager does not need to wait for hours, even days to submit reports to internal parties in need.

7. Security
Data can be stored online so it is safe from natural disasters such as earthquakes, fires, floods. If a disaster occurs, the system can be quickly restored on another computer in another location, so that it does not worry about damage or loss.

8. Cost-effective
Because using computerized accounting is more efficient than paper based accounting. Work will be done faster and saved immediately. Time efficiency is the low price obtained from this computerized system.

9. Visual
Viewing accounts using a computer allows you to take advantage of the option to view data in different formats. You can see data in tables and use various types of graphs. This is also the advantage you get from computerized accounting.

It cannot be denied anymore, computerized accounting is a technological advance in the field of accounting that is needed to facilitate the preparation of corporate financial statements. Journal is a provider of online accounting software services. With Journal, you will get freedom in managing business finances easily, quickly, safely, and comfortably. The journal will provide instant financial reports according to what your company needs. For more information about journals or features that you can get with journals, you can see here.

Complete Analysis of the Importance of Accounting Software in Business

Good accounting software is a must for entrepreneurs who want to direct their business towards success. Not only should you be able to provide a quick summary or detailed presentation of profit and loss, along with your other financial transactions, the software must also make you meet the legal requirements of the particular region or country where your business operates.

In addition to dealing with growing legality, your choice of accounting software must enable you to automate time-consuming accounting tasks, speed up tax preparation, and reduce the risk of human error at work.

In this article, we will present a comprehensive analysis of the importance of accounting software, explain how accounting software can help you manage your business and provide you with tips and tricks that help you obtain the ideal system for opening your business.

Why Should I Use Accounting Software?

Above we have discussed what is accounting software, but what are its main benefits? Why do you have to use this tool?

With this software, with its in-depth financial information, it shows you where to do your costs and boost productivity. With an effective system, companies automate bookkeeping tasks and compile tax-friendly reports on time.

However, most importantly, they can estimate spending and develop smarter investment strategies with this system.

These are the main benefits of accounting software:

Simplification

The accounting system places financial control in the hands of a non-accounting audience, which is designed to give meaning to numbers when performing automatic calculations. With little or no training, business owners can complete all accounting operations and comply with legal standards of desktop computers or mobile devices, and without paying external parties.

Cost savings

Accounting and financial systems automate core calculations and administrative procedures and control your revenue framework so you don’t have to outsource financial management to external experts. In parallel, they also reduce costs associated with printing and distributing documentation and storing sensitive data in a safe and monitored location.

Full financial transparency

From the accountant or auditor’s point of view, the main highlight of a good accounting system is that they prevent human mistakes that will cause harm and have recurring potential. Counting inaccurate amounts or failing to report data on time can easily lead to a business crisis, and that’s where the most useful automation calculations.

Accurate estimate

This is one of the main advantages of accounting software. Understanding in detail the patterns and trends in your financial performance is something that can take a long time to complete without a solid system. Accounting software gives meaning to numbers, helping you understand where to cut expenses or where to invest more.

With a clear picture of your current financial status, you will find it easier to develop smart strategies and allocate resources the right way.

Productivity

If a business owner needs to choose a digital service package to improve performance, his first choice is accounting software. These systems dig deep into the company’s most complex, everyday tasks, collecting, organizing, and analyzing their most sensitive data, and what’s most important, using their money more intelligently.

Tax fulfillment

Many great accounting systems today are dedicated to payroll and reporting assistance and automatically comply with tax regulations such as Accurate Online. After you activate it, this tool becomes your number one tax source and audit information; they save all the important details for you to maintain a transparent workflow.

Improved customer relationships

One could argue that accounting software has nothing to do with how customers are served, but that is not entirely true. Most current accounting systems (apart from their main function) handle effective billing and billing, and prevent all kinds of delays and miscommunications.

This tool is also easily personalized on behalf of the business, and as such, makes the company’s performance appear more professional and credible.

Security

Financial data is the most valuable company information and must be prevented from falling into the wrong hands or lost by mistake. That’s what the accounting and financial system does for its users: prevent accounting from being threatened in any way, and save additional copies if you need to retrieve them. In most cases, you will be able to build your internal security structure and decide who will have access to sensitive data.

What features should be in accounting software?

Now let’s move on to the various features that must be in accounting software. Depending on the type of operation, the accounting & financial system falls under four different categories. Note that there are also comprehensive accounting activities that are used by many companies that combine the best features from each category. Here is a brief description:

Billing and Invoicing System

Billing and invoicing systems complete the company’s basic day-to-day tasks, including checking text and notifying customers about their payments that are due. They are very important for maintaining control over the accuracy of accounting numbers and making services look more professional and credible to the final results.

On the company side, billing tools and billing methods help document financial activities and prepare them for authorization and validation.

Payroll Management System

If you are looking for a tool to maintain control over your accounts payable and accounts receivable, you should look for a payroll management system that will handle everything. These tools were developed to perform a series of different tasks, including calculating employee salaries, deducting deductions, depositing salaries directly to the bank accounts of staff members, generating tax forms and payment slips, and more.

In the long run, this tool will secure your financial transactions, cut costs, and help prepare detailed financial statements.

Enterprise resource and asset planning system

This is one of the most important features of accounting software. It combines all systems used for product planning, material purchasing, inventory management and control, distribution, accounting, marketing, finance, assets, and HR.

It would be better if accounting software has features that can develop business intelligence, so that companies can learn from their practice and prepare better strategies in the future.

Time and cost management system

This feature is designed to help speed up the billing cycle and approve expenses while traveling and is usually quite configurable for any business to match its operating speed.

The rationale behind it is to help collect payments faster and detect slow and ineffective practices that were not previously seen. Their biggest advantage is being able to produce detailed graphical reports about how time and resources are used in each company.

What Can Accounting Software Do?

How does accounting software work, and what features does it offer? There are many different ways in which accounting software can optimize your business, depending on its main features and objectives. From simplified invoicing to complex tax reporting, the accounting system comes with all kinds of challenges that will make it difficult for you if the software you use is not appropriate.

So what can accounting software do? Here are some basic features of accounting software:

Accounting

Accounting is a major component of every system in this category and you should look for it first when choosing a reliable solution. What comes to mind when we hear ‘accounting’ are ledgers, fixed assets, debt & receivables, and bank reconciliation. This, of course, is fundamental and is the most important.

Make an Invoice

There are accounting systems specifically intended for billing and billing, but most of them still treat similar operations as an integral module of every financial operation. As such, they allow customers to automate regular collections, adjust operations with new and effective payment methods and industry standards, and prepare accurate and timely invoices for their clients.

Budgeting and Estimates

This is also a module that is bundled publicly in most accounting systems, which calculates and interprets financial performance for the current year and helps estimate future budgets. Using such a system, companies can prepare their estimates and set sales targets that are feasible and optimistic.

Fixed asset management

As either a separate tool or an inclusive module, fixed asset management helps manage financial data much more accurately. This module combines features such as audit history, cost records, depreciation calculations, resource allocation, and more.

Payroll management

With various payroll features, you will be able to calculate and process employee payments, prepare and print their checks without delay, and respond to all legal commitments and all income tax calculations without error.

There is indeed a system out there devoted to payroll management, which is used by companies and high-performance employees to remind them of their financial obligations, but you need to know, bookkeeping and payroll are two things that can not be separated. On that basis it would be better if this feature existed, as in Accurate Online.

Project accounting

Project accounting software is usually packaged in separate systems that represent the vertical version of the industrial accounting software. They are very welcomed by construction operators and software developers, where the costs and applicable rules differ from one project to another.

The main ability of this software is to estimate and handle overhead and costs related to labor, materials, and equipment, in line with all the other features that are often found in accounting systems.

Fund accounting

These features can be found in accounting software designed for government agencies and non-profit organizations and includes tracking donation expenses, grant management, PSAK (Statement of Financial Accounting Standards), and a series of special financial statements.

Stock management

Stock management is a special toolkit developed for stock control, and where you will find all the tools needed to provide a higher shelf life product line for your business. This means you will be able to control the availability and movement of your product and avoid all kinds of shipping problems such as overstocking or understocking.

What You Need to Consider When Choosing Accounting Software

Of course, the answer to this question depends largely on your specific business needs and priorities. However, there are a number of key criteria that must be met by each system to make it worth the money you invest. Here are a few thoughts about what you should be looking for:

Integrated invoice module

Apart from core operations, your accounting system must be complete (stock management, for example), and if possible, you should always obtain a system that offers at least some basic invoice creation functions. In this way, you will avoid the trouble of buying additional invoicing software or migrating data to other systems.

Customization

There is no “one size for all” accounting system. In fact, this is one of the most diverse targeted software categories. The reason for this is that each company runs different financial calculations and obeys different ways of various rules.

If you cannot find a particular system that fits your business model, look for flexible programs that you can adjust to your operations, which can grow with your business.

Ease of use

There is nothing simple about accounting procedures and calculations, so your most recent accounting system must be able to do is provide you with an intuitive environment for work.

This means that information must be neatly organized, and functions must be available on one dashboard. You must complete the operation in a few minutes following the navigation patterns you already know.

Security

As we have shown above, the accounting system contains the most sensitive business financial data, every number that depends on it. To ensure that making calculations and sharing data in a safe and tested system, select a reputable company and check the security mechanism beforehand.

Connectivity

At the point where you buy an accounting solution, you already have a variety of software to use. To avoid changing your entire software infrastructure to the needs of one program, do the opposite – get a system that is integrated with the tools you have, or, in the best scenario, offer an open API for you to connect to the system you want.

Cellphone use

The cellular accounting system is no longer synonymous with luxury and only large companies are able to develop it, so why not choose one for your needs? Most popular vendors now offer native Android and iOS applications for their users, where the operability is almost the same as the desktop system version.

Price

The logic of the applicable software is: the more a system can do, the more it will cost. But not with Accurate Online, a cloud accounting software that sets a price for all the features you need. Only 200 thousand rupiah, you can enjoy the convenience of bookkeeping with accounting software with the most complete features in Indonesia

You must know that a quality accounting system does not have to be expensive. What’s important is that the accounting software meets your overall business needs.

Reliable support

Most accounting software vendors are proud of a team that is knowledgeable and quick to respond, but in reality, you won’t know how efficient they are before you really have a problem to deliver.

To prevent bitter disappointment over the money you invest, try the free trial period that is usually provided by the service provider. Like Accurate Online, you can try Accurate Online for free for 30 days through this link.

Potential Problems What Do You Get When Using Accounting Software?

The tendency to choose accounting software according to your business type
If faced with a choice between general and standardized accounting solutions and those that have been developed to meet the specific needs of your industry, choose the latter.

However, please note that in most cases, Business will make changes to bookkeeping activities as the business continues to grow, so make sure all the features you need have accommodated those needs

Scalability and customization

Because accounting deals with non-creative subjects, there is little that developers can do to make digital processes more interesting than usual. Thus, the accounting system will not be a difficult application and open configuration that you can get.

The best course of action for your business is to choose solutions that can be customized and ensure that you can implement business rules and specifications in them. This will also ensure that you don’t have to replace the system when your business starts to grow.

Lack of integration

When looking for a reliable accounting and financial system, make sure it has an open infrastructure that supports third-party integration, or at least the connections you need will not be interrupted when you adopt the new system.

Choose software from developers who realize that the accounting software they make must work in line with sales software, business intelligence systems, CRMs, project management applications, and various other services.

What Is the Future of Accounting?

Central position for workflow automation

Accounting statistics show that software developers are now focusing on what more can be done to facilitate overall accounting activities, which basically makes it easier for accountants and financial experts. In technical terms, this means that workflow automation is improved, and soon there will be no non-automatic work operations.

All Numbers are in the cloud

It sounds almost overwhelming that all the complicated accounting machine companies that took months to install are now going to be history, but there they are. The new accounting trend is leaning towards cloud hosting, because it is a safer, faster, and far more affordable alternative.

Like Accurate Online, the accounting system, transaction recording and tax calculation will be cloud-based. This will make it easier for you to access data anywhere and anytime as long as you are still connected to the internet

Machine learning: the future of accounting

The emergence of AI-powered accounting will continue as businesses seek the assistance of sophisticated programs to get rid of time-consuming and simplified tasks, assign them to machines, and give people more time to do better tasks left to their creative abilities .

In the technological revolution era 4.0, machine learning must allow accountants to enjoy faster computing time, more accurate calculations, effective detection of all fraud, and show accounting trends that have an impact on overall business profits.

Then, What Is Your Choice of Accounting Software?

After reaching this section, you will most likely have input on what type of accounting software you will use to further develop your business. Before taking the final step, consider conducting a free trial offered by Accurate Online for 30 days through this link.

Understanding Software: Types of Types, Functions and Examples

Understanding Software or software is one important component in the computer. Simply put, the notion of software is data that has been programmed and stored digitally but not physically visible but is inside a computer. This software can be a program to run commands through this software so the computer can operate.

Software also has an important role on the computer, because with the software hardware can be driven or controlled properly. This software is made using a programming language that was created and written by a programmer which is then compiled by an application called a compiler to be a code that can be recognized by the hardware.

Types of software on computers

1. Freeware

Ie a free software that can be used without any time limit, in general this freeware is donated to several communities, but freeware also has the rights of developers and controllers in the development of subsequent applications. But if the application developer stops developing the product to another freeware or announces that the freeware can be developed together, the freeware will provide the source code.

2. Shareware

It is a software that has been tested for free but with limited features such as availability, functionality, and convenience which unfortunately cannot be utilized optimally. This trial software aims to introduce the software as a marketing strategy in developing the shareware application itself. Shareware is often called trialware.

3. Firmware

Namely a software that is located in the ROM (Read Only Memory). This firmware cannot be changed even though it has no electricity, and the storage can not be changed in ROM but can still be modified depending on the type of ROM such as EEPROM or flashROM. All that can still be changed according to their needs.

4. Commercial software

That is software used for commercial purposes that can be purchased to software developers, distributors and fellow software developers. But the conditions, users of this software cannot distribute the software or redistribute the software to other parties for free or without the publisher’s permission. Some examples of commercial software are Adobe Photoshop, Corel Draw, Microsoft Visual NET, and so on. The commercial software is protected by copyright law.

5. Free software

Is a type of software that can be manipulated freely and can be used, copied, modified and modified with several conditions that can be reused by subsequent users. Anyone who uses this software freely can commercialize and take advantage of the distribution and modification of the source code. In addition, this software can also be distributed for free.

6. Open source software

It is software whose source code can be learned, modified, improved, and also distributed. Because the nature of this software is open, so the development carried out by an open community or group can develop software with open source.

7. Malware

Malware is one software that was created to damage a system on a computer and a computer network but without the permission of the owner. Another word of this malware is a computer virus, the types of devices contained in this computer virus are Trojan horses, advertising devices, computer worms, rootkits, and other malicious software.


Software Functions

Software Functions in General

1. Providing basic functions for computer needs which are further divided into operating systems or only support systems.
2. Arrange a variety of hardware so that it can work together.
3. As a link between other software and hardware.
4. As another software translator in the instructions into machine language so that it can be accepted by the hardware.
5. As a program identifier.

Software Example

Examples of Software (Software) Available on a Computer:

1. Google chrome (functions to enter online networks / internet networks)
2. Mozilla firefox (function to enter the online network).
3. Microsoft office word (its function is to edit or type a document).
4. Microsoft office PowerPoint (its function is to make a presentation, make a video, edit photos, etc.).
5.Microsoft Excel (functions more or less the same as Microsoft Word for creating or editing a document).
6.Format factory (its function is to change the format of photos, videos or music / songs).
7.VCL media player (function to play videos / movies).
8. AIMP3 (function to play music / songs).
9.Faststone capture (its function is to change, edit, or crop the image).
10.Recyle bin (function to view or retrieve files that have been deleted).
11. Corel Draw (functions to create, edit and create images).
12. Photoshop (its function is to edit photos / images).
13. Mini Opera (function to enter online networks / internet networks).
14.Java (its function is to search for applications or games).
15.Cleaner (its function is to clean or delete unnecessary data).

9 Great Software Testing Blogs You Probably Don’t Follow (But Should)

In the past couple of years, several sources of software testing wisdom have risen to help educate an inspire software testing teams of all types and sizes. With thoughtful content, original ideas, and clear how-tos these software testing blogs have created quite a fan base (at least in your software testing department).  In effort to sort through all the content available to testers we tapped into our community and figured out what the favorite and best sources of content are.

If you’re on the hunt for new perspectives to read in the software testing space, below are eight great software testing blogs that our community thinks should get more attention. Check out the blogs below.

1) Software Testing Help

In a sea of great software testing blog, this one manages to stand out with a strong emphasis on Software Testing and Quality Assurance topics. This blog is growing fast and they currently have  thousands of testing professionals who visit every day.  Additionally they post career packages and freelance opportunities for the testing job seekers out there.

The blog is run by Vijay — who does not describe himself as a thought leader but as “a simple guy who always aspires to learn new things and works harder to make this place a better one for all especially our readers.”

2) DevelopSense [Michael Bolton]

Michael Bolton is a sporadic blogger, only posting about once a month, but when he does find something interesting he shares it here– dropping bombs of knowledge that you can’t afford to miss.

Bolton has taught the Rapid Software Testing course with James Bach since 2003.  You can also find is writing over at Better Software Magazine — he has written a column for them regularly since 2005.

3)The QASymphony Blog

And of course I am a bit bias — but I think the QASymphony Blog is pretty great.  Our team puts a lot of work into the QASymphony blog — sharing best practices, tips, tricks, industry news, customer stories, product updates and much, much more.  We feature thought leaders like Keith Klain, Matt Heusser, Kevin Dunne and consistenly post 3+ blogs each week.

If you haven’t already subscribed to our email list I encourage you to do so in order to get first access to our free resources (which we launch a few of each month).

4) James Bach’s Blog | Creator of Rapid Software Testing

James Bach’s blog might be my favorite one person owned blog.  He answers several questions here that he is asked on forums – and there is an honesty about his blog posts that can’t be faked.

Bach is a software tester, co-author of “Lessons Learned in Software Testing, trainer and consultant. He is a proponent of exploratory testing and the context-driven school of software testing and is credited with developing session-based testing.  So it makes sense that the most popular categories on his blog are Testing Culture, Context-Driven Testing, and Exploratory Testing.

5) QA Journal

QAJournal is TestFort QA Lab’s blog, a fast growing company offering independent QA and software testing services: automated and manual software testing, dedicated testing teams, QA/QC support in IT outsourcing projects, and others.

They don’t post often, about once a quarter, but when they do you are bound to be entertained with their posts like “Top 3 Soul-Eating Terrors of QA” and “Deepest, Darkest Dangers of Continuous Integration”.

6)DZone

DZone isn’t exactly a blog — but it is a great resource.  They compile the best articles from around the internet and publish them for their 1 million+ members to view.

Developers from all over the world come to DZone for the latest and best content to hone their skills and advance their careers.

7) Clearvision Blog

Clearvision is a software development company with headquarters located in Southampton, UK, and offices in the UK, Ireland and USA. Clearvision offers licensing, consulting, training, support, and development and branding services for Atlassian and Open Source tools.

Their blog covers topics like Agile, ALM, Atlassian, GIT and Tips & Tricks.

8) StickyMinds Blog

From weekly articles to interviews with software industry big brains to A LOT of TechWell conference presentations (Think STAREAST, STARWEST and more).StickyMinds delivers techniques to help software testers excel in their careers and build their craft.

9) Quality Remarks

Quality Remarks is owned and run by Keith Klain.  He has over 20 years of experience managing enterprise-wide quality programs for financial services and global IT consulting firms.

Klain is passionate about coaching and empowering testers — and you can see that as well as a collection of his thoughts, experiences and things he thinks are important to managing and improving software testing.